Web I Laboratories, Inc.
Project Management Service Company
Personal Information Protection Policy
The Company acknowledges that the personal information handled in their areas of business—Enterprise Project Management (EPM) and the field of plan management—are as important and highly confidential as the trade secrets possessed by this Company.
This policy stipulates as a social responsibility the proper protection of all personal information kept by this Company, including employee information, and stipulates the rules and systems to fulfill this responsibility in the form of the “Personal Information Protection Management System.” This policy also stipulates that all employees at all bases work on activities for the protection of personal information.
1. Regarding the Acquisition, Use, and Provision of Personal Information
The Company will take the aforementioned business contents and business scales into consideration, obtain personal information properly, handle them only within the boundaries of the established aims of use, and not use them in a way that goes beyond the said aims. Moreover, the Company will not provide personal information to a third party without the consent of the person in question. To make this possible, the Company will prepare methods for handling personal information and continuously carry out employee education.
2. Regarding Compliance with Laws, Etc.
When handling personal information, the Company will confirm and comply with the guidelines, regulations, and other standards established by the country, such as laws and guidelines related to the handling of personal information—including the Personal Information Protection Act.
3. Regarding the Implementation of Safety Measures for the Protection of Personal Information
To make certain that personal information is safely and properly handled, the Company will carry out safety management rules within the Company, and under the high safety awareness of each employee, efforts will be made to prevent the loss, destruction, falsification, damaging, leaking, etc., of personal information. Moreover, through daily confirmations, internal audits, etc., the Company will make efforts to quickly detect defects, carefully examine the causes, take correctional measures, and prevent a re-occurrence.
4. Complaints and Discussions Related to the Handling of Personal Information
The Company will establish a “Service in Charge of Personal Information Inquiries” as a reception service for handling complaints, discussions, etc., related to the handling of personal information, and it will respond swiftly and without delay.
5. Continuous Improvement of the Personal Information Protection Management System
In the case of obtaining, keeping, using, and disclosing personal information, the Company will make efforts to ensure that the rights and interests of the customer in question will not be damaged; to regularly revise and continuously improve the “Personal Information Protection Management System”; and to ensure that the Company protects personal information in a manner that responds to the business environment as well as changes in social conditions and advances in information technology, etc.
6. Other
In cases where a piece of content indicates a particular personal information protection policy or links to content that indicates a particular personal information protection policy, then the said personal information protection policy will be prioritized.
Web I Laboratories, Inc.
President and CEO Yuji Morikawa
Complaints/inquiries with regard to this policy or with regard to the personal information handled by this Company will be received below.
【Web I Laboratories, Inc., Personal Information Complaints and Inquiries Desk】
Telephone: +81-3-3570-2391 (10:00–17:00 (excluding weekends and national holidays) )
E-mail: pmark@webi.co.jp
Person in Charge: Personal Information Protection Manager Management Department Head
Announcements on Personal Information
1. Personal Information
The aims for using the personal information possessed by the Company are as follows.
Subjects of Disclosure
Not for Disclosure
Subjects of Disclosure
2. Personal Data that is in the Company’s Possession
a) Name and address of the organization and the full name of representative(s)
Web I Laboratories, Inc.
Tokyo Fashion Town Building East 9F, 3-6-11 Ariake, Koto-ku, Tokyo
President and CEO Yuji Morikawa
b) Affiliation and name of occupation of the person in charge of the personal information protection manager(s).
Personal Information Protection Manager Project Promotion Department Head
c) All the aims for using the personal data that is in the Company’s possession
Please refer to the aims for using personal information shown in “Subjects of Disclosure” in the table of bullet point 1. above.
d) Contact point for complaints related to the handling of personal data that is in the Company’s possession
e) Name of the Authorized Personal Information Protection Organization in question, and contact point for the resolution of complaints
f) Procedures of requests, etc., for the disclosure, etc., of personal data that is in the Company’s possession, or of third-party provision records.
Only the data subject or an agent can request regarding notifying, disclosing, etc., the aims for using the personal data that is in the Company’s possession (the notification, the disclosure, the revision/addition/deletion of contents, the suspension of use, the elimination, and the suspension of provision to a third party, regarding the aims for use) or regarding disclosing records provided by a third party.
If the data subject is making a request and a written response is unnecessary—or the request is not associated with the disclosure of personal information by this Company, such as requests to stop receiving the e-mail magazine—then please first make an application to this Company’s abovementioned reception service, to the effect of a request related to personal information. After the data subject’s personal information is specified based on the personal information kept by this Company, the procedures of the request contents will be swiftly carried out by either calling back by phone or through e-mail, whichever the data subject prefers.
In the case where an agent is making the request, or in the case where a written reply is requested, disclosure applications are only accepted in writing. Please download the “Personal Information Disclosure Request Form” from this Company’s website, fill in the necessary items and attach your seal, enclose it with the identity confirmation materials (copy of driving license, etc.), that said form describes, and a check for 1,000 yen as procedure costs (only necessary in cases where there is a request for the notification of aims of use and the disclosure of personal information), and send it to this Company’s reception service by registered mail. After its arrival, the response will be swiftly carried out. Furthermore, please understand that in the case where the request is received, but the personal information cannot be disclosed due to stipulations of laws, etc., or said information has already passed this Company’s storage period and has been destroyed, responses such as disclosure cannot be carried out (in this case, procedure costs cannot be refunded).
g) Measures were taken for the safe management of personal data that is in the Company’s possession
The Company has taken the following measures to prevent the personal data it handles from being leaked, lost, or damaged, and to otherwise safely manage personal data.
(1) Formulation of Personal Information Protection Policy
To ensure the proper handling of personal information, the Company will formulate a personal information protection policy and carry out personal information protection activities based on the policy.
(2) Maintaining and Operating Company Regulations Involved with the Handling of Personal Information.
Company regulations are maintained and operated regarding the method of acquisition, people responsible/people in charge and other tasks, etc., for each phase where personal information is obtained, moved, used, stored, erased, etc.
(3) Organizational Safety Management Measures
To protect personal information, the Company sets managers and organizes and implements an internal audit system that is for regularly confirming whether personal information protection activities are in proper order. Moreover, the Company has set up a Personal Information Protection Management System within the Company and makes efforts toward activities for continuously improving it.
(4) Human Safety Management Measures
Regular personal information protection education is implemented on all employees, regardless of handling personal information. Moreover, the Company has exchanged a pledge with all employees, about maintaining confidentiality.
(5) Physical Safe Management Measures
The Company clarifies the zone for handling personal information and strictly limits entry/exit management and the taking in/taking out of information equipment. Moreover, to prevent the theft or loss, etc., of electronic media, documents, equipment that handles personal information, and so on, the Company implements regular inspection activities.
(6) Technological Safety Management Measures
The Company has introduced arrangements that protect the information system that deals with personal information from damage or unauthorized access. Moreover, the Company restricts employee access to personal information and makes it so that only those who need access can handle the personal information.
Renewed December 1st, 2022
Web I Laboratories Inc., Service in Charge of Personal Information Inquiries
Address: 〒135-8071 Tokyo Fashion Town Building East 9F 3-6-11 Ariake, Koto-ku, Tokyo
Telephone: +81-3-3570-2391 [Reception: 10:00-17:00 (excluding weekends and national holidays) ]
E-mail: pmark@webi.co.jp
Name of Authorized Personal Information Protection Organization:
General Incorporated Foundation, Japan Institute for Promotion of Digital Economy and Community
Destination of applications for the resolution of complaints:
Personal Information Protection Complaint Discussion Office
Address: 〒106-0032 Roppongi First Building, 9-9 Roppongi 1-chome, Minato-ku, Tokyo
Telephone: +81-3-5860-7565 / 0120-700-779
Note: Authorized Personal Information Protection Organizations should not be contacted for inquiries related to this Company’s products or services.